Kirana & marts
For the kirana: quick bills, honest udharo, nothing past its date.
Sugar by the kilo, noodles by the packet or the carton, eggs by the piece — tap, bill, next customer. Accura keeps the udharo khata, the expiry dates and the VAT for you.
Screens and figures show a sample shop.
How a kirana day flows in Accura
From the distributor’s van to the cash count at night.
A sample day at Thapa Kirana Pasal in Banepa, the week before Dashain — what happens at the shutter, and what Accura writes down for you at each step.
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Morning · the distributor’s van
Stock comes in, with batch and expiry
Bhat-Bhateni Wholesale drops biscuits, noodles and oil for the Dashain rush. Copy their bill once: rates, their PAN and VAT — and for packets that go off, the batch number and the expiry date.
In Accura: Purchase
Keeps the supplier’s bill number and each line’s batch + expiry; input VAT counts only with the supplier’s PAN.
- Stock in
- Batch + expiry
- Purchase book · input VAT
- You owe the supplier
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All day · the counter
Tap, scan — or “Rs 50 of sugar”
Loose sugar, rice and dal sit on quick-tap tiles; packets are scanned. Someone asks for fifty rupees’ worth of sugar: type 50 and it becomes 0.402 kg, VAT included.
In Accura: Counter sale
Prints the bill with its IRD number and the BS date. Cash goes to the drawer, QR (Fonepay, eSewa, Khalti) to the bank ledger it lands in.
- Stock out
- Sales book · VAT 13 %
- Cash
- Bank / QR
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The regulars
Udharo for the families you know
Sharmila didi from Ward 5 takes the month’s rice and oil on credit. Pick her name and the bill goes on her khata — bill by bill, with a due date. Past her limit, the counter stops the bill.
In Accura: Counter sale → Credit (udharo)
Adds the bill to her account; refuses one that crosses her credit limit, so nobody has to say no at the counter.
- Stock out
- Sales book · VAT 13 %
- Udharo +
- Credit limit checked
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Month end
A polite reminder — from your own phone
Open her account and tap Send reminder: a message in Nepali with what is due and her oldest bill’s BS date, ready for WhatsApp or Viber. You press send — the app never messages anyone by itself. When she pays, the receipt settles her oldest bills first.
In Accura: Customers → Send reminder · Receipt
Writes the message from her real balance; the receipt takes her udharo down, bill by bill.
- Reminder from your phone
- Udharo −
- Cash
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Afternoon
Expiring soon — sell it first
Glucose biscuits with four days left go to the front of the shelf. Nobody types a batch at the counter: the oldest expiry is counted as sold first, so the list stays right. A crushed carton is thrown out with its reason.
In Accura: Expiring soon
Lists the batches expiring in 7, 30 or 90 days with what they cost you; a write-off takes them out of stock.
- Batch + expiry
- Stock out
- Profit & loss
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Night · shutter down
Close the day, note by note
Count the drawer — thousands, five hundreds, hundreds, down to the coins. Accura already knows what should be there from the day’s cash bills and receipts.
In Accura: Close the day
Compares the count with the books; a short or extra amount is posted to Cash Short & Excess with your remark.
- Cash
- Day Book
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Before the next order
What to order — sent on WhatsApp
Dal and sugar under their reorder level come grouped under the distributor you last bought from, eggs under the poultry farm. Change a number and send the list from your phone, or print it.
In Accura: What to order
Suggests how much from what is left and how fast it sold in the last 30 or 60 days.
- Order list
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By the 25th · for your accountant
VAT, the IRD books and the P&L — already there
The sales and purchase books by BS month, the VAT to pay by the 25th, and a Profit & Loss with stock at cost. Switch on Simple mode and the accounting menus hide from the counter.
In Accura: VAT & IRD books · Profit & Loss
Builds every report from the bills you already made — nothing is typed twice.
- VAT return figures
- Profit & loss
Alongside the day
Stock up before Dashain and Tihar
Analytics shows each item’s sales by BS month, against last year — and what to stock up on before its busy months.
Internet gone? Keep billing
A registered counter PC keeps billing on its own number series and sends the bills when the line is back.
Your helpers’ salary
A monthly pay sheet by BS month — days absent, advances, SSF and TDS — hidden from the counter.
Your item list from Excel
Bring items, customers and suppliers in from an Excel sheet on day one — headings in English or Nepali, with a preview first.
Real screens from a sample kirana
This is what the counter, the khata and the expiry list look like.
Counter sale
Quick-tap tiles and sell-by-amount
Rs 50 of sugar = 0.402 kg, a dozen eggs, Rs 200 of rice — VAT, round-off and the total worked out as you tap.
Expiring soon
What to sell first
Milk with three days left, biscuits with four, noodles with nineteen — and what that stock cost you.
Udharo
Every regular’s khata
What each one owes against their limit, with an overdue bill flagged in red.
What to order
A list per supplier, ready to send
Dal and sugar from the wholesaler, eggs from the poultry farm — quantities you can change, then WhatsApp, Viber, copy or print.
Sample data Real Accura screens, captured from sample shops with made-up names and figures.
What a kirana needs
Made for the counter of a busy pasal.
- Available
Quick-tap tiles
Sugar, rice, dal, eggs — the loose goods you sell all day sit on one-tap tiles at the counter. They work on an offline counter PC too.
- Available
Sell by amount
“Rs 50 of sugar”: type the rupees and the quantity follows, worked out to the gram.
- Available
Batches and expiry dates
Enter the batch and expiry on the supplier’s bill, or label what is already on the shelf. The counter never asks — the oldest expiry is counted as sold first.
- Available
Expiring soon
What expires in the next 7, 30 or 90 days, and what it cost you. Throw out a batch and it is recorded, with the reason.
- Available
Udharo with a limit
Each regular’s khata, bill by bill, with a credit limit the counter respects — and a reminder message ready to send from your own phone.
- Available
Simple mode
Hide the accounting menus. The counter, stock and udharo stay; your accountant still gets full books.
- Available
What to order
What is running low, grouped by the distributor you last bought from — change the quantities and send the list on WhatsApp or Viber from your own phone.
- Available
Your item list from Excel
Bring items, customers and suppliers in from an Excel or CSV sheet on the first day — headings in English or Nepali, with a preview first.
- Available
Staff salary
A monthly pay sheet by BS month with days absent, advances, SSF and TDS — the salaries hidden from the counter.
Expiry, without the guesswork
Know what to sell first — before it is too late.
Batches come in with the supplier’s bill. Accura works out what is left of each batch, oldest expiry first, so “Expiring soon” is right without anyone counting.
- Expiring soon for 7, 30 or 90 days, valued at cost.
- Label old shelf stock with its batch and expiry once — no stock moves.
- Throw out an expired batch: it leaves stock, with the reason, on record.
And what every business gets
- VAT 13 % bills with BS dates, IRD bill numbers, the sales and purchase books
- Udharo with credit limits, receipts against bills, cheques
- Stock across the shop floor, godowns and branches
- Tally-style books — Day Book, Trial Balance, P&L, Balance Sheet
- Close the day: count the drawer note by note
- A counter PC that keeps billing when the internet drops
- Staff salaries by BS month, advances, SSF and TDS — private from the counter
- Cash flow, and ageing of what customers owe you and what you owe suppliers
- Items and parties in from Excel; reports out to Excel or PDF
Other businesses on Accura
- Hardware & paintsBags, lengths, contractors on credit
- MillsPisani, kutani, pelne — tokens and fees
- PharmacyStrips, batches and expiry
- Mobile & electronicsPhones, accessories, repairs
- Clothing & footwearSizes, labels, festival seasons
- Wholesale & distributorsOrders, challans, price levels
- Make & sellRecipes, production, made to order
- ServicesService bills, jobs and advances
Open your business in Accura today.
Start on the free plan with one counter. Add your items, your udharo and your team when you’re ready — every feature is there from the first day.