नेपाली

Wholesale & distributors

For wholesalers: from quotation to challan to bill — inside the credit limit.

Retailers buy by the carton and pay in instalments. Accura keeps the paperwork in order — price levels, quotation, order, challans, bill — and the credit limit in force, across branches and godowns.

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Figures show a sample distributor.

How an order flows in Accura

One retailer’s Dashain order, from the first price to the last rupee.

A sample order at Sharma Traders & Distributors, Kalimati — the sales desk, the godown, the counter and the books.

  1. A retailer asks

    A quotation at his price level

    Bhattarai Kirana Store in Naikap wants 120 cartons of Wai Wai, 100 boxes of sunflower oil and 10 bags of sugar before Dashain. His wholesale rate fills in by itself.

    In Accura: Orders → New quotation

    A numbered quotation — nothing moves in stock or the books yet.

    • Nothing in the books yet

  2. Confirmed

    The quotation becomes an order

    One click. From then on the order shows what has gone out and what is still to deliver, line by line.

    In Accura: Sales order

    Progress is worked out from the challans — never typed.

    • Nothing in the books yet

  3. The godown

    Challans, load by load

    The order goes out in van loads. Each delivery challan takes goods out of the godown — never more than is still pending — and prints without prices for the shop to sign.

    In Accura: Order → Send goods (challan)

    Goods leave the godown; they are counted as “with the customer, not billed”.

    • Stock moved — not sold yet

  4. Billing

    Challans become one bill

    At the order’s prices, with the same VAT, IRD numbering and credit limit as any bill. Rs 15 lakh limit, 45 days: a bill that would cross it is stopped.

    In Accura: Challan → Bill it

    Sales book, VAT 13 % and his udharo, bill by bill.

    • Stock out
    • Sales book · VAT 13 %
    • Udharo +
    • Credit limit checked

  5. Collection

    Cheques against the oldest bills

    His cheque settles the oldest bills first and waits until the bank clears it.

    In Accura: Cheques · Receipt

    Receipts set against bills; a bounced cheque goes back on him.

    • Udharo −
    • Bank / QR

  6. Every week

    Ageing for every retailer

    Not due, 0–30, 31–60, 61–90, 90+ days — and what you owe each supplier, the same way. A reminder goes from your own phone.

    In Accura: Ageing

    The totals always match Outstanding.

    • Reminder from your phone

  7. Buying

    Supplier bills at landed cost

    CG Foods’ bill with Rs 6,500 freight: the freight goes into each carton’s cost, so your margin is the real one.

    In Accura: Purchase

    Stock in at landed cost, input VAT with their PAN, what you owe them bill by bill.

    • Stock in
    • Purchase book · input VAT
    • You owe the supplier
    • Real cost per piece

  8. Restock

    What to order, by supplier

    Low and fast-moving items grouped by the supplier you last bought from, with the last price paid — WhatsApp, Viber, copy or print.

    In Accura: What to order

    Quantities from what is left and how fast it sells.

    • Order list

The wholesale tools (price levels, quotations, orders, challans) start on when you sign up as “Wholesale / distributor”; any business can switch them on in Business → Features.

Running alongside

  • Branches and godowns

    The Balkhu branch with its own godown, bill series and team; transfers at average cost.

  • Price levels

    Retail, wholesale and contractor rates; what each customer paid last time under every line.

  • Analytics for buying

    Demand by BS month, best sellers, slow movers and what to stock up on before the busy months.

  • Excel in, Excel out

    Items and parties in from Excel; every main report out to Excel or PDF.

Real screens from a sample distributor

The order, its challans and who owes what.

Accura sales order MAIN-SO-2083/84-00001 for Bhattarai Kirana Store: Wai Wai 80 of 120 cartons delivered, sunflower oil 50 of 100 boxes, sugar 10 of 10 bags; two delivery challans, one billed and one ready to bill.

Sales order

Delivered so far, challan by challan

80 of 120 cartons delivered, 50 of 100 boxes, sugar done — one challan already billed, the next ready to bill.

Accura ageing of receivables at a sample distributor: four retailers, Rs 7,04,008 owed in all, Rs 83,756 more than 30 days late, with not due, 0–30, 31–60, 61–90 and over 90 days columns.

Ageing

How long the money has waited

Rs 7.04 lakh owed by four retailers: not due, 0–30 and 31–60 days, each with their oldest bill.

Sample data Real Accura screens, captured from sample shops with made-up names and figures.

What a distributor needs

Made for cartons, vans and credit.

  • Available

    Price levels

    Retail, wholesale and contractor rates per item; each customer billed at their own level, with what they paid last time under every line.

  • Available

    Quotations, orders and challans

    Quotation → sales order → delivery challans (part deliveries) → one bill. What is pending on every order is always visible.

  • Available

    Credit limits that hold

    Per customer; a bill past the limit is stopped. Bill-wise outstanding for every customer.

  • Available

    Branches and godowns

    Each branch with its own godowns, bill series and team; transfers between them at average cost.

  • Available

    Purchases at landed cost

    Supplier bills with input VAT, freight into the cost, purchase returns with debit notes, payables.

  • Available

    Analytics for buying

    Demand by month, best sellers, slow movers and what to stock up on before the busy months.

  • Available

    Ageing

    Every retailer’s dues in not due, 0–30, 31–60, 61–90 and 90+ days — and your payables to suppliers, the same way.

  • Available

    What to order

    Low and fast-moving items grouped by the supplier you last bought from, with last cost — sent on WhatsApp or Viber, copied or printed.

  • Available

    Excel in, Excel out

    Items and parties in from an Excel or CSV sheet with a preview; every main report out to Excel or PDF.

And what every business gets

  • VAT 13 % bills with BS dates, IRD bill numbers, the sales and purchase books
  • Udharo with credit limits, receipts against bills, cheques
  • Stock across the shop floor, godowns and branches
  • Tally-style books — Day Book, Trial Balance, P&L, Balance Sheet
  • Close the day: count the drawer note by note
  • A counter PC that keeps billing when the internet drops
  • Staff salaries by BS month, advances, SSF and TDS — private from the counter
  • Cash flow, and ageing of what customers owe you and what you owe suppliers
  • Items and parties in from Excel; reports out to Excel or PDF

See every feature See plans and prices

Other businesses on Accura

Open your business in Accura today.

Start on the free plan with one counter. Add your items, your udharo and your team when you’re ready — every feature is there from the first day.

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