Hardware & paints
From a single counter in Kalanki to a wholesaler with branches and godowns: scan and bill in seconds, keep the contractors’ udharo with a limit, know what is in the godown, and hand your accountant books they already understand.
Screens and figures show a sample shop, Shrestha Hardware & Suppliers, Kalanki.
How a contractor’s order flows in Accura
A sample order at Shrestha Hardware & Suppliers in Kalanki: a builder’s site in Bhaisepati, rods and cement by the truck, a cheque at the month end — and what Accura records at each step.
A contractor calls
Lama Housing wants 16 mm and 12 mm TMT, OPC cement and CGI sheets for a site. Pick the customer and his contractor rate fills in, with what he paid last time under each line.
In Accura: Orders → New quotation
A numbered quotation with your prices — nothing moves in stock or in the books yet.
Confirmed
One click turns the quotation into a sales order. Take an advance that names the order — it waits on his account until the bill.
In Accura: Order → Take advance
The order tracks what is delivered and pending, line by line; the advance is a receipt on his account.
The godown
Each load leaves the godown on a delivery challan — vehicle number, driver, no prices, and a “received in good order” line for the site to sign. Never more than the order still has pending.
In Accura: Order → Send goods (challan)
Moves the goods out of the godown to “with customers, not billed” — counted, but not sold yet.
The counter
Delivered loads become one VAT bill at the order’s prices, with the same IRD numbering, BS date and credit-limit check as any counter bill. A challan can’t be billed twice.
In Accura: Challan → Bill it
Sales book, VAT 13 % and his udharo — and the stock leaves your books.
His account
The bill sits on his account with its due date from his credit days; the advance he paid is taken off. Every bill stays separate, the way your old khata had it.
In Accura: Outstanding
Who owes what, bill by bill, and since when.
Month end
His cheque settles the oldest bills and waits in Cheques in Hand until the bank clears it. A bounced cheque goes back on his account as a new bill.
In Accura: Cheques
Deposit, clear or bounce — each one posted for you.
Every week
Not due, 0–30, 31–60, 61–90 and 90+ days for every contractor. Send a reminder in Nepali from your own WhatsApp or Viber.
In Accura: Ageing
Built on the same bills as Outstanding, so the totals always match.
The rod supplier’s bill with freight: the freight goes into each kg’s cost, input VAT with their PAN, what you owe them bill by bill.
Three price levels per item; every customer is billed at their own, and a rate the cashier types is never changed.
Move cement from the godown to the shop floor — or between branches — at average cost.
A recipe of pipe, flat bar, hinges, primer and labour: “Make for this order” brings the grill door in at its real cost.
What a hardware shop needs
Cement by the bag, rod by the kg or the bundle, pipe by the length, wire by the roll — each pack with its own price and barcode.
Pick the customer and their rate fills in — with what they paid last time under every line.
A credit limit per contractor, bill-wise outstanding, receipts set against the oldest bills, post-dated cheques that wait until they clear.
Quotation → order → delivery challans truck by truck → one bill at the order’s prices.
A recipe of pipe, sheet, rods, paint and labour shows what a grill door really costs before you make it.
Grills priced per sq ft or on request; the buyer picks size and design, you send a price offer, it becomes a sales order.
Who owes what, and for how long: not due, 0–30, 31–60, 61–90 and 90+ days — and what you owe each supplier, the same way.
Cement, rod and pipe under their reorder level or selling fast, grouped by supplier — sent on WhatsApp or Viber from your phone.
Items, contractors and suppliers in from an Excel or CSV sheet; every report out to Excel or PDF for your accountant.
Pipes, taps and fittings — by the piece, the box or the bundle.
Cement by the bag, rod by the kg or the bundle, roofing sheets by the piece.
Tins by size, brushes, putty by the bag — and stock up before the festival rush.
Wire by the roll, switches by the box, bulbs by the carton.
Barcodes for the boxed ones, your own labels for the rest.
A day at a hardware shop
One example shop: Shrestha Hardware & Suppliers in Kalanki, with a shop floor, a godown and a few contractors on credit. Your day will have different names and numbers; the shape is the same.
The people in this story
An example shop — the names and figures are illustrative.
08:30Morning, 8:30
Suresh · Owner
Suresh opens Accura on the counter PC while the shutter goes up. OPC cement is below its reorder level on the shop floor. One of Gurung Builders’ bills is past 30 days. Yesterday’s drawer was counted and came up Rs 100 short. Each line opens straight into the thing itself.
In Accura: Today · Reorder levels
11:00Late morning, 11:00
Anita · Cashier
Ten bags of cement, a bundle of 1-inch pipe, two kilos of nails. Anita scans what has a barcode and types the rest; Accura knows a bundle is ten lengths and has its own price. VAT 13 % and round-off are worked out, the bill is over Rs 10,000 so it is a full TAX INVOICE with the buyer’s name, and it prints on the 80 mm printer with the amount in words.
In Accura: Counter sale · VAT · Tax invoice
13:15After lunch, 1:15
Dipak Gurung · Contractor
Dipak wants rods and cement for his Thankot site on credit. Accura shows what Gurung Builders already owes, bill by bill, and how old each bill is. The new bill fits inside the Rs 20 lakh limit, so it goes through; one that didn’t would be stopped at the counter. When he pays, the receipt is set against his oldest bills first.
14:30Afternoon, 2:30
Bikash · Storekeeper
The floor is down to six bags. Bikash moves forty bags of OPC, thirty of PPC and two bundles of rod from the godown to the shop floor. The transfer is numbered and moves the stock at average cost, so the counter now shows 46 bags here and what is left in the godown.
In Accura: Godowns · Stock transfers
16:00Afternoon, 4:00
Bikash · Storekeeper
Four hundred bags from Shivam Cements. Bikash enters the supplier’s bill with their PAN, so the input VAT counts. The Rs 6,000 freight goes into the cost of the cement — Rs 775 a bag landed, not 760. What the shop owes Shivam shows under payables, due in 30 days.
In Accura: Purchases · Input VAT · Landed cost
19:30Evening, 7:30
Anita · Cashier
Anita counts the notes and coins: Rs 84,520 in the drawer, Rs 84,620 by the books. The Rs 100 difference is recorded — with her remark, “change given twice” — instead of quietly disappearing. QR and bank payments are already in their own ledgers, so only the cash is counted.
In Accura: Close the day
MonthEarly Asoj
Kamala · Accountant
Kamala signs in with her own Accountant login. Bhadra’s sales book and purchase book are already there, month by month in BS, with cancelled bills at zero. The VAT summary takes output VAT, input VAT and any credit carried in, and “Pay VAT to IRD” fills in the payment. Her Day Book and Trial Balance are the ones she knows from Tally.
In Accura: VAT summary · Sales and purchase books · Day Book
See it working
Counter
Sell online
Online requests
Make to order
Start on the free plan with one counter. Add your items, your udharo and your team when you’re ready — every feature is there from the first day.