Pharmacy & medical
For the pharmacy: every batch, every expiry date — and a fast counter.
Sell by the strip or the box, keep each batch and its expiry from the supplier’s bill, and see what runs out of date in time to return it or sell it first.
Figures show a sample pharmacy.
How a pharmacy day flows in Accura
Every strip in by batch — and nothing sold past its date.
A sample day at Sunrise Pharmacy, Traffic Chowk, Butwal: the supplier’s bill, the counter, a regular patient, the weekly expiry check.
-
The supplier’s bill
Every line with its batch and expiry
Lumbini Pharma Distributors’ bill: amoxicillin by the strip, syrup by the bottle — each line with its batch number and expiry date. Medicines without VAT are marked exempt once, on the item.
In Accura: Purchase
Stock in by batch; input VAT only on the taxable lines.
- Stock in
- Batch + expiry
- Purchase book · input VAT
- You owe the supplier
-
The counter
A tablet, a strip or a box
Three strips of paracetamol, a cough syrup, two ORS. Sell by the tablet, the strip of 10 or the box — each at its own price. Nobody types a batch at the counter.
In Accura: Counter sale
Exempt lines stay out of VAT; the bill still carries its IRD number and BS date.
- Stock out
- Sales book · VAT 13 %
- Cash
- Bank / QR
-
Regular patients
Monthly medicines on udharo
Bhim Bahadur takes his monthly medicines on credit, inside his limit. When it’s due, a reminder goes from your phone.
In Accura: Counter sale → Credit (udharo)
Bill-wise udharo with a due date; the counter refuses a bill past the limit.
- Udharo +
- Credit limit checked
-
Every week
Expiring soon
Amoxicillin batch AMX2107 has five days left — 180 tablets, Rs 1,530 at cost. The oldest expiry is always counted as sold first, so the list is right without anyone counting.
In Accura: Expiring soon
Batches expiring in 7, 30 or 90 days, valued at cost.
- Batch + expiry
-
Short-dated stock
Return it, or write it off
Send short-dated stock back with a debit note against the supplier’s bill — or throw out an expired batch with the reason “expired”.
In Accura: Purchase → Return to supplier · Items → Batches
A return reverses stock and input VAT; a write-off leaves stock with its reason, and the loss shows in the P&L.
- Stock out
- Purchase book · input VAT
- Profit & loss
-
Month end
VAT with exempt sales split out
Taxable and exempt sales are separated by themselves; VAT to pay or to carry forward; the sales and purchase books by BS month for IRD.
In Accura: VAT & IRD books
Everything comes from the bills — nothing to add up by hand.
- VAT return figures
- Profit & loss
-
Night
Close the day
Count the drawer note by note; QR and card are already in their own ledgers.
In Accura: Close the day
Any difference is recorded with a remark.
- Cash
- Day Book
Running alongside
A patient returns a strip
A credit note against their bill: stock back, VAT reversed, refund or off the next bill.
Count the shelves by scanning
Only what you count changes, with a reason — counted, damaged, expired.
Staff salary, SSF and TDS
Pay sheets by BS month, advances, SSF and TDS — private from the counter.
Billing through a power cut
A registered counter PC keeps billing offline and syncs when the internet is back.
Real screens from a sample pharmacy
The counter, the expiry list and the VAT summary.
Counter sale
Strips, bottles and sachets — VAT exempt
Paracetamol by the strip, a syrup, ORS: each line knows its unit and that it carries no VAT.
Expiring soon · 90 days
Five batches to watch
Amoxicillin in 5 days, an antiseptic cream in 14, cough syrup in 23 — each with its batch number and cost.
VAT & IRD books
Exempt sales counted apart
VAT on sales and purchases, the credit to carry forward, and exempt sales and purchases for Asoj.
Sample data Real Accura screens, captured from sample shops with made-up names and figures.
What a pharmacy needs
Made for shelves full of dates.
- Available
Strip, tablet, bottle, box
A box of 10 strips, a strip of 10 tablets — sell any of them, each at its own price.
- Available
Batch and expiry on every purchase
Batch number and expiry go in with the supplier’s bill. Stock already on the shelf can be labelled once.
- Available
Expiring soon
7, 30 or 90 days ahead, with the cost of what is at risk. Throw out an expired batch and it is recorded, with the reason.
- Available
VAT-exempt items
Mark the medicines that carry no VAT; the bill, the sales book and the VAT summary follow.
- Available
Udharo for regular patients
A credit limit per customer, bill by bill — and a reminder message ready to send from your own phone.
- Available
Returns both ways
A credit note against the patient’s bill, a debit note against the supplier’s — stock and VAT follow.
First expiry, first out
The counter stays fast — the batches stay right.
Nobody types a batch at the counter. Accura counts the oldest expiry as sold first, so what is left of each batch — and what expires next — is always worked out from the bills.
- Expiring soon, valued at cost, for the next 7, 30 or 90 days.
- Label old shelf stock with its batch and expiry once — no stock moves.
- No selling what isn’t there: stock can’t go below zero.
And what every business gets
- VAT 13 % bills with BS dates, IRD bill numbers, the sales and purchase books
- Udharo with credit limits, receipts against bills, cheques
- Stock across the shop floor, godowns and branches
- Tally-style books — Day Book, Trial Balance, P&L, Balance Sheet
- Close the day: count the drawer note by note
- A counter PC that keeps billing when the internet drops
- Staff salaries by BS month, advances, SSF and TDS — private from the counter
- Cash flow, and ageing of what customers owe you and what you owe suppliers
- Items and parties in from Excel; reports out to Excel or PDF
Other businesses on Accura
- Kirana & martsPackets, loose kilos, expiry dates
- Hardware & paintsBags, lengths, contractors on credit
- MillsPisani, kutani, pelne — tokens and fees
- Mobile & electronicsPhones, accessories, repairs
- Clothing & footwearSizes, labels, festival seasons
- Wholesale & distributorsOrders, challans, price levels
- Make & sellRecipes, production, made to order
- ServicesService bills, jobs and advances
Open your business in Accura today.
Start on the free plan with one counter. Add your items, your udharo and your team when you’re ready — every feature is there from the first day.